Planning and Running A Workshop

  1. ‘Orchestrate’ the Activity

The key to delivering a smooth workshop is careful preparation and people coordination. Thinking through and planning out the logistics of the activity means you will minimise chaos and risks.

Ahead of time, consider allocating participants into small groups (three is probably the maximum for optimal involvement and learning), arranging seating and laying out the required equipment on each group’s work surface. This will reduce traffic as well as save time and confusion that comes with choosing groups and collecting equipment from various locations around the room.

If you are using Bare Conductive Electric Paint in your workshop, be sure to allow for drying time in the workshop agenda, usually around 15-25 minutes, depending on the thickness of the paint. Plan a related, short exercise for this time to maintain focus and momentum.

Wrap up the session by linking the objectives with the outcomes, so that progress and achievements are clear. Provide an opportunity to celebrate each other’s work, create space for discussion about the experience and give attendees the option to take photographs of their completed projects and share them on social media. If it’s a workshop you will run again in the future, consider creating a custom hashtag or account for participants to use. It’s a valuable way to get the word out and neat way to collate images for your records.

  1. Think about Timing

A good way to estimate the time a task will take is to do it yourself beforehand and then double the time for the session. This will help account for conversation, reading instructions and asking questions.

If timing looks tight, do as much preparation as possible ahead of the session so that participants stand a good chance of completing the task and can focus on the fun bits; cut out stencils, remove equipment from packaging, untangle cables etc.

If required, remember to include any tidying, cleaning up or packing away time in the workshop agenda. Keep reading below for an example of a workshop agenda we’ve used in the past.

If you are looking to buy multiple products for a workshop, check out the Touch Board Workshop Pack. It’s made for group activities and you get a better deal when you buy the components as a bundle!

Have a particular outcome in mind for your workshop? Click below to see which one of our kits (all Electric Paint based) will best suit your desired outcome:

Still stuck for ideas? Here is an example of a music-based workshop we held at the Apple store.

Lastly, if you have a workshop you’ve facilitated and want to share, we’d love to see it! Share your images and a brief explanation of it with us at